Playbook
Pharma Expiry and Batch Control Playbook
Reduce expiry exposure with channel-aware allocation, batch traceability, and replenishment discipline.
In simple language
This playbook helps pharma teams reduce expiry losses while keeping medicine availability stable across channels.
Guide Overview
Expiry control is not only a warehouse problem. It requires synchronised demand planning, institutional allocation logic, and retail replenishment cadence.
Apply FEFO execution with exception rules for priority channels, then review expiry risk weekly against batch age, channel velocity, and forecast confidence.
Link traceability to action by defining trigger thresholds for rebalancing, transfer, or controlled markdown decisions before value erosion accelerates.
Teams that pair compliance discipline with operational agility protect both patient availability and working-capital efficiency.
Assumptions
Batch-level stock visibility is available.
Channel demand patterns are monitored at least weekly.
FEFO policy is enforced with clear exceptions.
Transfer and rebalancing workflows are operationally feasible.
How SupplySync360 Delivers These Outcomes
Step 1
Tracks inventory by batch age and expiry profile across all fulfilment nodes.
Step 2
Uses channel-aware allocation rules to prioritise institutional and retail needs.
Step 3
Triggers early interventions for at-risk stock before write-off thresholds are reached.
Step 4
Supports audit-ready traceability with controlled exception handling.
Expected Metrics
Expiry Write-Off Reduction
15% to 35%
Assumption: FEFO and exception policies are consistently applied.
Channel Fill-Rate Stability
+5 to +12 points
Assumption: Allocation rules reflect channel priority and demand velocity.
Batch Traceability Compliance
95% to 100%
Assumption: Batch movement and exception events are recorded in the same workflow.
Run an Expiry Risk Review
Reduce expiry exposure with channel-aware allocation, batch traceability, and replenishment discipline.